Printing Receipts

**jordanrossbell** · 03-11-2008, 02:39 AM

Is there a particular program that you guys use to print off receipts of the work you did for a particular job? I am starting to work a lot with business cars and the owner wants everything on paper (so he can write it off as a business expense) and i dont know what is the best program/way to go about making a professional looking receipt without spending an arm and a leg...thanks!

Jordan

**Driven Auto Detail** · 03-11-2008, 07:19 AM

I just use carbonless 3-piece invoice sheets that I had custom designed (by my wife) for my business. I`m sure if you went to a print shop they could come up with something for you.

**jswift2000** · 03-11-2008, 08:17 AM

What about quickbooks? I believe that will provide receipts. Google invoice software and then pick one that meets your needs.

**MrNorwall** · 03-11-2008, 09:20 AM

google `volutive` i use it, its free and from freedownloadscenter.com

**Twista616** · 03-11-2008, 12:54 PM

google is your friend...there are numerous already-created reciept templates where you just input your information! Simple as that!

Or you can be like Mike, and be very professional and have custom made documents made up. This is the BEST way to go, hands down...remember, if your trying to be a profressional...create a professional image...the littlest things go a long way!

**mhadden** · 03-11-2008, 08:29 PM

When I`m at home, I do a nice invoice using MSW...but when on the road, I just use a carbon sales pad I picked up at OfficeMax....it works! Beats paying a couple hundred on a dedicated program (I want to keep my overhead small).

**Chris@Optimum** · 03-11-2008, 09:21 PM

Quickbooks has a fully functioning FREE version called Quickbooks Simple Start. Google it! The only thing it won`t do is inventory and payroll. Invoices, Estimates, Reports, Profit and Loss is all in there.

**jordanrossbell** · 03-11-2008, 11:12 PM

Originally Posted by integritydetail

Quickbooks has a fully functioning FREE version called Quickbooks Simple Start. Google it! The only thing it won`t do is inventory and payroll. Invoices, Estimates, Reports, Profit and Loss is all in there.

Thanks this is exactly what i was looking for....thanks to all that responded for your help! Happy detailing

**Chris@Optimum** · 03-13-2008, 11:47 PM

Originally Posted by jordanrossbell

Thanks this is exactly what i was looking for....thanks to all that responded for your help! Happy detailing

You`re welcome, I find that not too many people know about this one. It`s pretty awesome to be free, don`t you think?

**jordanrossbell** · 03-14-2008, 01:46 AM

I love it...exactly what i was looking for...free is good but this thing is amazing

**mrfjsw294** · 03-14-2008, 08:26 AM

It is a pretty nice program, especially being free. But I feel that Quick books can be difficult to use at times...or maybe its me

:nixweiss

I was looking through the program last nite, trying to learn it and I got stumped...maybe someone who is an avid user can help. When you go to write out an expense, it lets you choose cash or credit then takes you to the next screen which lets you input the information. Then it asks for the Date, Vendor, and weather its an Increase or Decrease. Did anyone else notice that when you put it in as a Decrease (which I would assume that is correct place for it since you are debiting) and then go to save the transaction, it tells you that you cannot make a negative deposit and wont let you save the transaction. But if you put it in as an increase, it posts it to the ledger as a profit.

What gives? First off, an expense is not a deposit, it is money out. Secondly, an expense will always and forever be a decrease, never an increase, so why do they even give the option. Third, when is an expense EVER a profit? I literally spent hours trying to make it do what I want it to do and im wrong every time.

Im hoping that a seasoned QB user will step in and tell me im a complete idiot and show me the light at the end of the tunnel. :nixweiss :nixweiss

(perhaps the six pack I was workin on while doing this wasnt helping matters much):sadwavey:

**jimmybuffit** · 03-14-2008, 09:59 AM

it lets you choose cash or credit

In this context, `credit` means a negative, refund, etc.

Understanding dual entry bookkeeping (and the terms DEBIT and CREDIT) in an accounting sense is crucial to working with QuickBooks.

Did you set up a Chart of Accounts? When you write checks, it should automatically decrease the `bank account`, and increase the appropriate `expense account(s)`.

It is a powerful tool. Perhaps you`ll need someone more experienced to set up your accounts, and then you do the day-to-day input yourself.

Spend the time to become familiar with it. I`ve used QB for over 15 years, in a variety of businesses, big and small. I`m no expert, so I have a CPA review my work.

Good Luck.

Jim

**mrfjsw294** · 03-14-2008, 10:13 AM

Originally Posted by Jimmy Buffit

In this context, `credit` means a negative, refund, etc.

Understanding dual entry bookkeeping (and the terms DEBIT and CREDIT) in an accounting sense is crucial to working with QuickBooks.

Did you set up a Chart of Accounts? When you write checks, it should automatically decrease the `bank account`, and increase the appropriate `expense account(s)`.

It is a powerful tool. Perhaps you`ll need someone more experienced to set up your accounts, and then you do the day-to-day input yourself.

Spend the time to become familiar with it. I`ve used QB for over 15 years, in a variety of businesses, big and small. I`m no expert, so I have a CPA review my work.

Good Luck.

Jim

See, when It asks weather its cash or credit, it says underneath Cash "Use this when you have used cash to pay for the expense" Then under credit-it says "use this when you have paid for the expense using a credit card"

I mean, that seems pretty straight forward so im confused.

I know someone who is experienced and can help me in person so I think that may be the best way for me to learn.

I think my problem is that I dont understand dual entry bookkeeping and its throwing it all off. Thanks for your help!

**Chris@Optimum** · 03-14-2008, 11:19 AM

Originally Posted by mrfjsw294

It is a pretty nice program, especially being free. But I feel that Quick books can be difficult to use at times...or maybe its me

:nixweiss

I was looking through the program last nite, trying to learn it and I got stumped...maybe someone who is an avid user can help. When you go to write out an expense, it lets you choose cash or credit then takes you to the next screen which lets you input the information. Then it asks for the Date, Vendor, and weather its an Increase or Decrease. Did anyone else notice that when you put it in as a Decrease (which I would assume that is correct place for it since you are debiting) and then go to save the transaction, it tells you that you cannot make a negative deposit and wont let you save the transaction. But if you put it in as an increase, it posts it to the ledger as a profit.

What gives? First off, an expense is not a deposit, it is money out. Secondly, an expense will always and forever be a decrease, never an increase, so why do they even give the option. Third, when is an expense EVER a profit? I literally spent hours trying to make it do what I want it to do and im wrong every time.

Im hoping that a seasoned QB user will step in and tell me im a complete idiot and show me the light at the end of the tunnel. :nixweiss :nixweiss

(perhaps the six pack I was workin on while doing this wasnt helping matters much):sadwavey:

If you click F1 while you have QB open a help window appears. There you will find a link to interactive tutorials. They are very concise and in plain speech. If you cannot find the answer to your question, Pm me again and we can talk on the phone and I will walk you through it.

As far as your increase/decrease question, QB has to have a way to track deposits as well as refunds for returned merchadise as well as applying a certain expense to a particular invoice. There`s probably a lot of stuff you won`t even use.