Printing Receipts

jordanrossbell · 03-11-08, 01:39

Is there a particular program that you guys use to print off receipts of the work you did for a particular job? I am starting to work a lot with business cars and the owner wants everything on paper (so he can write it off as a business expense) and i dont know what is the best program/way to go about making a professional looking receipt without spending an arm and a leg...thanks!

Jordan

mshu7 · 03-11-08, 06:19

I just use carbonless 3-piece invoice sheets that I had custom designed (by my wife) for my business. I'm sure if you went to a print shop they could come up with something for you.

jswift2000 · 03-11-08, 07:17

What about quickbooks? I believe that will provide receipts. Google invoice software and then pick one that meets your needs.

MrNorwall · 03-11-08, 08:20

google 'volutive' i use it, its free and from freedownloadscenter.com

Twista616 · 03-11-08, 11:54

google is your friend...there are numerous already-created reciept templates where you just input your information! Simple as that!

Or you can be like Mike, and be very professional and have custom made documents made up. This is the BEST way to go, hands down...remember, if your trying to be a profressional...create a professional image...the littlest things go a long way!

mhadden · 03-11-08, 07:29

When I'm at home, I do a nice invoice using MSW...but when on the road, I just use a carbon sales pad I picked up at OfficeMax....it works! Beats paying a couple hundred on a dedicated program (I want to keep my overhead small).

integritydetail · 03-11-08, 08:21

Quickbooks has a fully functioning FREE version called Quickbooks Simple Start. Google it! The only thing it won't do is inventory and payroll. Invoices, Estimates, Reports, Profit and Loss is all in there.

jordanrossbell · 03-11-08, 10:12

Quote:

Originally Posted by integritydetail

Quickbooks has a fully functioning FREE version called Quickbooks Simple Start. Google it! The only thing it won't do is inventory and payroll. Invoices, Estimates, Reports, Profit and Loss is all in there.

Thanks this is exactly what i was looking for....thanks to all that responded for your help! Happy detailing

integritydetail · 03-13-08, 10:47

Quote:

Originally Posted by jordanrossbell

Thanks this is exactly what i was looking for....thanks to all that responded for your help! Happy detailing

You're welcome, I find that not too many people know about this one. It's pretty awesome to be free, don't you think?

jordanrossbell · 03-14-08, 12:46

I love it...exactly what i was looking for...free is good but this thing is amazing

mrfjsw294 · 03-14-08, 07:26

It is a pretty nice program, especially being free. But I feel that Quick books can be difficult to use at times...or maybe its me

I was looking through the program last nite, trying to learn it and I got stumped...maybe someone who is an avid user can help. When you go to write out an expense, it lets you choose cash or credit then takes you to the next screen which lets you input the information. Then it asks for the Date, Vendor, and weather its an Increase or Decrease. Did anyone else notice that when you put it in as a Decrease (which I would assume that is correct place for it since you are debiting) and then go to save the transaction, it tells you that you cannot make a negative deposit and wont let you save the transaction. But if you put it in as an increase, it posts it to the ledger as a profit.

What gives? First off, an expense is not a deposit, it is money out. Secondly, an expense will always and forever be a decrease, never an increase, so why do they even give the option. Third, when is an expense EVER a profit? I literally spent hours trying to make it do what I want it to do and im wrong every time.

Im hoping that a seasoned QB user will step in and tell me im a complete idiot and show me the light at the end of the tunnel.

(perhaps the six pack I was workin on while doing this wasnt helping matters much)

Jimmy Buffit · 03-14-08, 08:59

Quote:

it lets you choose cash or credit

In this context, 'credit' means a negative, refund, etc.

Understanding dual entry bookkeeping (and the terms DEBIT and CREDIT) in an accounting sense is crucial to working with QuickBooks.

Did you set up a Chart of Accounts? When you write checks, it should automatically decrease the 'bank account', and increase the appropriate 'expense account(s)'.

It is a powerful tool. Perhaps you'll need someone more experienced to set up your accounts, and then you do the day-to-day input yourself.

Spend the time to become familiar with it. I've used QB for over 15 years, in a variety of businesses, big and small. I'm no expert, so I have a CPA review my work.

Good Luck.

Jim